Clear privacy.

This policy explains how Piazza Verdi Urban Co-Lab processes personal data collected through the website, participation forms, voting, proposals, newsletter subscription and direct contact.

The website is designed to collect civic and cultural contributions in a proportionate, transparent and privacy-conscious way. We do not automatically publish data submitted through forms.

Last updated: 16 June 2026

Proportionate data

We collect only the information needed to run the website, manage voting, proposals, newsletters, contact requests and security.

Transparent choices

Optional activities, such as newsletter subscription and proposal submission, require a voluntary action from you. You can ask for information or removal through the official contacts.

No automatic publication

Proposals submitted through the form are not published automatically. Voting results, when shown, are published only in aggregate form.

Website browsing

technical data needed for website operation, such as server requests, security data, essential device or browser information and technical logs;
language preferences and cookie preferences stored in the browser;
data needed to prevent abuse, spam, misuse of forms and security issues.

Voting and civic participation

the selected voting option;
any optional comment, if the poll allows one and you choose to write it;
minimal technical data needed for security, abuse prevention and voting integrity;
public results shown only in aggregate form, without publishing an individual vote.

Proposals, events, bands, DJs and collaborations

name, project name or contact person;
email address and other contact details you choose to provide;
proposal type, title, description, availability and organisational information submitted through the form;
any later messages needed to assess or clarify the proposal.

Newsletter and updates

the email address you voluntarily enter;
your choice to receive updates about the project, events, programs and public activities;
minimal technical data needed for sending, security and managing removal requests.

Direct contacts

email address, phone number or social profile if you contact the project directly;
message content and information needed to reply;
minimal communication history when needed to manage the request.

Purposes and legal bases

Why we process data.

Each processing activity has a specific purpose. Where processing is optional, you can choose not to provide the data or ask for update/removal, within the limits of applicable law.

Website operation and security

We use essential technical data to load pages, prevent abuse, protect forms and diagnose errors.

Legal basis: legitimate interest in keeping the website available, secure and functional.

Managing votes

We use voting data to collect collective preferences and show aggregate results when the poll is active.

Legal basis: performance of your participation request and legitimate interest in protecting the integrity and quality of the consultation.

Reviewing proposals

We use proposal data to read, organise, assess and contact you if the proposal is relevant to the project.

Legal basis: performance of your request and, where applicable, consent for information you voluntarily submit.

We use the email address only to send updates connected to Piazza Verdi Urban Co-Lab. You can request removal at any time.

Legal basis: user consent.

Legal obligations and project protection

We may keep or use some information when needed to respond to lawful requests, prevent abuse or protect rights and security.

Legal basis: legal obligation or legitimate interest, depending on the specific case.

Providers and transfers

Technical services.

To operate the website, we may use technical providers for hosting, web infrastructure, database services, content management, email delivery, security, diagnostics and online forms.

Technical processors

Technical providers process data only to provide the services needed for the website and project management. We do not publish keys, credentials, table names, internal logic or technical details that are not needed to understand this policy.

Transfers outside the EEA

If some providers process data outside the European Economic Area, the project requires the use of applicable safeguards, such as adequacy decisions or standard contractual clauses where necessary.

Retention

How long.

Data is kept only for the time needed for the stated purposes, unless legal obligations, security, request handling or project protection require otherwise.

Technical data

kept for the time needed for security, diagnostics, abuse prevention and technical operation, according to the settings of the providers used.

Voting data

kept for the time needed to manage the poll, maintain aggregate results and protect participation integrity.

Proposals

kept for the time needed to assess the idea, organise any follow-up contact and document project activities. You can ask for update or removal where applicable.

kept until you request removal or until the update service remains active.

Privacy requests

kept for the time needed to demonstrate how the request was handled and to meet any applicable obligations.

Rights

Your requests.

You can send requests about your data through the official contacts. To correctly identify the request, we may ask you for minimal verification information.

You can request

access to personal data concerning you;
rectification of inaccurate or incomplete data;
erasure, where applicable;
restriction of processing, where applicable;
objection to processing based on legitimate interest;
data portability, where applicable;
withdrawal of consent for processing based on consent, without affecting the lawfulness of previous processing;
complaint to the competent supervisory authority.

In Italy, you may also lodge a complaint with the Italian Data Protection Authority if you believe that processing does not comply with applicable data protection law.

Preferences and similar technologies

We use necessary technologies for website operation and to store preferences. Optional tools will be enabled only after consent.

Read the Cookie Policy →

Terms

Website use

The terms explain website rules, content, participation, proposals, responsibilities and public website limits.

Read the Terms →

Privacy contact

Contact us

For questions, privacy requests, newsletter removal or correction of a submitted proposal, use the official email address.

hello@piazzaverdiurbancolab.com →